Oracle R12 Procure to Pay Course Overview This course covers the full ‘Procure to Pay’ cycle from the point where a requirement for goods or services is identified to the point where the supplier’s invoice is settled. The Oracle R12 Procure to Pay course duration is 4 days with 2 days each for Purchasing and for Payables.
TARGET AUDIENCE:
Who will the Course Benefit? This Oracle R12 Procure to Pay course is designed for users in Procurement,Facilities and Finance departments. It is particularly suitable for those with a supervisory or management responsibility who may be designated a ‘super-user’ in their own organisation. Delegates should have a working knowledge of the procurement process within their own organisation. The course comprises two sections: Purchasing and Payables.
COURSE PREREQUISITES:
Requirements Delegates should have a working knowledge of the Procurement Process within their own organisation. Knowledge of Oracle Navigation would be advantageous.
COURSE CONTENT:
Oracle R12 Procure to Pay Training Course Course Contents – DAY 1 (Purchasing) Course Introduction – PURCHASING • Administration and Course Materials • Course Structure and Agenda • Delegate and Trainer Introductions Session 1: OVERVIEW OF ORACLE PURCHASING • Overview of Oracle Purchasing • Matching Options • Integration with Oracle Payables Session 2: SUPPLIER MANAGEMENT • Supplier Overview • Supplier Relationships • Contracts • Solicitations • Supplier Sites • Supplier Account Balances • Inquire on a Supplier • Add a Supplier • Amend an Existing Supplier • Merge Supplier/Supplier Sites • Add an Attachment to a Supplier Record • Create an Approved Suppliers List Session 3: ITEM ATTRIBUTES AND SET UP • Define Master Items • Assign a Master Item to an Organization • Update Parameters Specific to an Organization • Copy Item Attributes from a Template • Create a Template • Set Attribute Controls Session 4: RFQ AND QUOTATIONS • Add or Amend an Existing Supplier List • Create a New Supplier List • Create a New RFQ • Select the Suppliers who will receive the RFQ • Print the RFQ • Create an RFQ from a Requisition • Enter a Quotation Session 5: APPROVED SUPPLIERS AND SOURCING RULES • Create Source Documents • Set Up Sourcing Rules • Assign the Sourcing Rules to an Item • Test the Sourcing Set Up • Create an Approved Supplier List • Test Autosourcing Set Up Session 6: PURCHASE REQUISITIONING PROCESSING • Overview of Requisitioning • The Requisition Form • Overview of Approvals • Create a Requisition • Create a Requisition Using Preferences • Create a Foreign Currency Goods Requisition • Create a Foreign Currency Services Requisition • Add an Attachment to a Requisition • Review a Requisition • Approve / Reject a Requisition • View Action / Approval History • Cancel a Requisition • Requisition Templates • Supplier Item Catalog Session 7: PURCHASE ORDER PROCESSING • Create a Standard Goods Purchase Order • Create a Standard Purchase Order Using Preferences • Create a Blanket Purchase Agreement • Create a Blanket Release • AutoCreate a Standard Goods Purchase Order • Add an Attachment to a Purchase Order • Approve/Reject a Purchase Order • Review a Purchase Order • Amend a Purchase Order • Copy a Purchase Order • Close / Cancel a Purchase Order • Freeze a Purchase Order • Other Control Actions • Print a Purchase Order • Purchase Orders and Projects • Workflow Document Creation Session 8: RECEIPT PROCESSING • Overview of the Receiving Process • Exceptions • Receipt Routing • Receipt Processing Methods • Payment on Receipt • Correct a Receipt • Return Goods to a Supplier • Find and Review Receipts • Receiving Tolerances Session 9: INTEGRATION WITH OTHER MODULES • Integration with Payables • Integration with Inventory Oracle R12 Procure to Pay Training Course Course Contents – DAY 2 (Purchasing) Session 10: ENTERPRISE STRUCTURE OVERVIEW • Organizations • Defining Locations • Units of Measure • Item Categories Session 11: RAISING iPROCUREMENT REQUISITIONS • Shopping by Store • Shopping to Category • Checkout Process Session 12: RECEIPTING A PO IN iPROCUREMENT • Express Receive • Standard Receipting • Returning Ordered Items • Receipt Corrections • View Receipts Session 13: NON-CATALOG REQUESTS • Requisition Information • Smart Forms • Information Templates • Review Approver List • Review and Submit Session 14: PURCHASING SET UP OVERVIEW • Purchasing Profile Options • Purchase Order Matching and Tax Tolerances • Purchasing Document Security,Routing and Approval • Approval Assignments and Approval Groups • Purchasing Options • Receiving Options Session 15: PURCHASING ACCOUNTING • Accruals • Encumbrance Accounting • Generate Uninvoiced Receipt Accruals • Close a Purchasing Period Session 16: PROFESSIONAL BUYER WORK CENTER • Processing requisitions in the Work Center • Processing orders in the Work Center • Processing Blanket and Contract Agreements in the Work Center Session 17: ENCUMBRANCE ACCOUNTING • Enabling Encumbrance Accounting in General Ledger • Set up steps in Purchasing • Transaction processing examples Session 18: PURCHASING EXERCISES Session 19: iPROCUREMENT EXERCISES Session 20: SOURCING EXERCISES Oracle R12 Procure to Pay Training Course Course Contents – DAY 3 (Payables) Session 21: INTRODUCTION • Overview of a Payables System • Oracle Payables Workflow • Additional Features of Oracle Payables • An Overview of Payables in a Business • Integration with Other Modules • The Payables Cycle Session 22: ENTER INVOICES • Invoice Types • Invoice Matching • Invoice Import • Invoice Gateway • Enter a Non Purchase Order Invoice • Enter a Standard Purchase Order Invoice • Process a Credit Note – Match to a Purchase Order • Process a Credit Note – Match to an Invoice • Recurring Invoices • Applying Prepayments to an Invoice • Foreign Currency Invoices • Entering Taxes on Invoices • Debit memos Session 23: INQUIRY ON INVOICES • Invoice Inquiry Overview • Find Invoices • Find Invoice Distributions • Calculate Supplier Balances • Review High-Level Invoice Information Session 24: APPLY AND RELEASE HOLDS • Types of Hold • Apply a Manual Invoice Hold • Release a Manual Invoice Hold Session 25: APPROVE INVOICES • Approval Methods • Approve a Non-PO Invoice Session 26: ADJUST OR CANCEL INVOICES • Add an Attachment to an Invoice • Adjust an Invoice • Cancel an Invoice • Create and Use a Clearing Payment Type Session 27: PAYMENT BANKS AND PAYMENT PROCESSING • Payment Workbench • Manual and Quick Payments • Payment Methods • Process a Payment Batch • Amend a Payment Batch • Cancel a Payment Batch • Stop / Void a Payment • Set Up an Internal Bank Account Oracle R12 Procure to Pay Training Course Course Contents – DAY 4 (Payables) Session 28: GENERAL LEDGER TRANSFER • Accounting Methods • Accounting Entries for Payables Transactions • Create Accounting Process Session 29: INTEGRATION WITH OTHER MODULES • Integration with Oracle Purchasing • Integration with Oracle Assets • Integration with Oracle Self-Service Web Applications • Integration with Oracle Projects Session 30: PAYABLES SET UP OVERVIEW • Define Financials Options • Define Payables Options • Define Special Calendars • Define Purchase Order Matching and Tax Tolerances • Define Invoice Hold and Release Names • Create Templates for Entering Expense Reports • Open Payables Accounting Period Session 31: PAYABLES PERIOD CLOSE • Payables Period End Procedures • Run the Accounts Payable Trial Balance • Close the Payables Accounting Period • Resolve period-end exceptions • Open the Following Payables Accounting Period Session 32: WITHHOLDING TAX • Set Up Tax Types • Set Up Inland Revenue supplier account • Set Up Withholding Tax Special Calendar • Set Up Tax Codes • Set Up or amend supplier account • Process supplier invoice with Withholding Tax • Query back and validate tax deduction invoice Session 33: ACCOUNTS PAYABLE EXERCISES • Enter Standard Invoices with Multiple Lines • Enter Invoices Using PO Default • Running Reports • Enter a Credit Memo and Match to a Purchase Order Invoice (Part Value of the Invoice) • Enter a Credit Memo and Match to a standard invoice • Enter an Advance • Invoice Inquiry • Amend an Invoice (PO Invoice) • Cancel Invoices • Enter an Expense Report and Apply a Prepayment/Advance • Apply a Manual Hold Invoice • Un-Apply a Prepayment • Enter a Discounted Invoice Matched to a Purchase Order Session 34: ACCOUNTS PAYABLE PAYMENTS EXERCISES • Payables Payment Run •
Quick Payment • Manual Payment • Void a Single Payment • Issue a Refund
COURSE OBJECTIVE:
PURCHASING Objectives By the end of this course delegates will be able to use Oracle Purchasing to manage the procurement process. They will also be able to manage suppliers,locations and items; create quotations,requisitions,purchase orders and receive items. They will learn how to use inquiries to monitor the current status of purchase transactions that have been sent for approval.
FOLLOW ON COURSES:
Further Learning Oracle R12 Cash Management Oracle R12 Asset Management Oracle R12 General Ledger